Kevin C. Wong

Apple Notes app [+]

I've used Apple Notes app for years. The best thing is that it's on all Apple devices and syncing has gotten really good so it's a reliable information repository.

I used to organize notes by folders but that's a little inconsistent between Apple devices (Mac shows it a bit different than iOS/iPad OS). I find it's easier to have one big folder and just name the notes with Category: Note Name then favorite/pin my 7 often used note pages. That keeps the notes list consistent between devices.

I often use lists and also todo lists. TODO lists are slightly finicky -- I sometimes try to double tap to change a word and sometimes it selects the line and moves it. It's not a real TODO list app since all a Notes TODO list is a bubble checkmark -- it doesn't archive the done entries nor can you prioritize them.

I stopped using the table feature. If you just create a simple table and don't update it then it works fine. If you edit entries a lot often the cursor not track the text correctly. Also hard to reorder entries and there are no table formatting options.

I do like the search since it searches all notes at once, though I guess I don't use it much since each of my Note pages is fairly small.

What I used to do is have BBEdit and a folder of notes and have one window hold multiple open files. Then on the left is the file list and I could just click to get to a note page and edit it. And BBEdit auto-saves the working copies so I've never lost data.

Notes app replicates that experience and adds syncing (and tables and lists).

Actually Notes app undo is quite bad. BBEdit I can edit a document, edit a second document, go back to the first document and start undoing (unlimited undos). Notes app you can only undo while you're on the page. Even going to another Mac application and back to Notes undo has already reset to 0 undos.

+ List view organization of notes pages
+ Simple text editor pages for info
+ Syncs quickly between Apple devices

- Undo is not dependable
- TODO list support is minimal
- Table support is both minimal and a little buggy

As an example of usage these are my frequent Notes pages:

Diary - jot down entries which I then copy weekly to a Journal entry.
Purchases - things to buy, with links
Purchases from Podcasts - Fear of a Black Dragon and Between Two Cairns reviewed RPG products
Reviews - list of things to review later, sometimes small reviews I can copy to Spot Reviews
TODOs - my main TODO list but mostly a "what did I do today" tracker for the last two or three days
Twitch Streams - info about Twitch, mod notes
Watching - tv shows I'm watching so I remember what episodes I'm on and make sure I watch broadly not narrowly